What information is required for a Commodity Inspection Certificate?

Requirements for a Commodity Inspection Certificate

A Commodity Inspection Certificate (often abbreviated as CIC) is an official document used to confirm that goods meet quality, quantity, packaging, and labeling standards before export. It's typically issued by a government inspection authority or an authorized third-party inspection agency.

✅ The information required to issue a Commodity Inspection Certificate typically includes:

1. Exporter and Importer Details

• Name and address of the exporter (supplier/manufacturer)
• Name and address of the importer (buyer/receiver)
• Country of origin and destination

2. Product Details

• Product name and description
• HS code (Harmonized System code)
• Quantity (units, weight, volume)
• Specifications or grade (if applicable)
• Packaging type and size

3. Shipping Information

• Port of loading and discharge
• Estimated date of shipment
• Shipping method (sea, air, land)
• Container number (if applicable)
• Bill of Lading or booking number (if available)

4. Invoice and Contract Information

• Commercial invoice number and date
• Purchase order or sales contract reference
• Value of goods (for customs and declaration purposes)

5. Inspection Requirements

• Type of inspection requested (quality, quantity, labeling, etc.)
• Special standards or buyer-specific requirements (e.g. ISO, CE, USDA, etc.)
• Inspection location (e.g. supplier’s warehouse, port, third-party facility)

6. Supporting Documents

• Packing list
• Commercial invoice
• Photos (optional)
• Test reports or certifications (if required by destination country)
• Safety Data Sheet (SDS) — for chemicals or hazardous materials

7. Requested By

• Who is requesting the CIC (e.g., required by the buyer, required by customs in the destination country)
• Whether it needs to be notarized or legalized (for countries that require embassy authentication)

If you're working with a freight forwarder, inspection agency (like VTrust or SGS), or your buyer's compliance team, they can usually provide a checklist or template for the CIC process.

Updated on: 31/10/2026